Trucking + GPS for contractors who put trucks on the job
Check a truck in. The job knows the rest.
HaulHive is trucking and GPS software for contractors who put company and hired trucks on paving, civil, sitework and concrete jobs. A crew leader checks a truck in from any device. That one record feeds job costing, payroll data and fleet totals. GPS puts every truck on the map.
- 07:10T-538Arrived Plant 2
- 07:04B-07Departed Dump North
- 06:58T-538Arrived Job 7104
- 06:51B-12Arrived Plant 4
The problem
Right now your trucking lives in three places.
A foreman's notebook. A dispatcher's head. A broker's invoice. Three versions of the same day, and the broker's version is the one that gets paid.
Lost tickets. Math errors. Manual reconciliation.
Where are my trucks?
Where are my trucks?
Live map
Every truck on one map, moving as they drive.
How much do they have out?
How much do they have out?
Fleet totals
Trucks and hours per fleet and broker, per job, from the check-ins.
Did all the trucks show up?
Did all the trucks show up?
Truck log
The day's check-ins next to the trucking plan for the job.
Is the job backed up?
Is the job backed up?
Geofences
Trucks stacking up at the job site show while it's happening.
Where are they dumping?
Where are they dumping?
Geofences
Dumps are fenced. Arrivals and departures log themselves.
Is this invoice right?
Is this invoice right?
Invoice check
Compare it to your own truck log before you pay.
Who's even on site?
Who's even on site?
Check-ins
Every truck checked in, by job, from any device.
Hours don't add up. Again.
Paper, radio, spreadsheets
One record
There's a better way. Here's how it works.
From paper chaos to digital clarity.
Paper, radio, spreadsheets → one recordTrucks + GPS · check-in to payroll
Check a truck in once. Job cost, payroll and fleet totals follow.
A crew leader checks trucks in and out from a phone, tablet or laptop. That's the whole task. Everything else builds from that one record while the work happens.
- Hours coded the way your payroll already works
- Many fleets and brokers, organized per job
- Audit trail on every edit, with who and when
- Job
- Birchwood Dr
- Item
- Surface haul
- In
- –
- Out
- –
Ready to check in
- Fleet
- Fleet 3
- Job
- 7104 Birchwood Dr
- In / Out
- 06:45 → –
- Hours
- –
Trucks + GPS · one day, scrolled
Every truck on the map. Every trip on the record.
- 06:00
Every truck on one map.
Company trucks and broker trucks, live, on the same map, each with the trail behind it.
- 08:15
Plants, jobs and dumps log themselves.
Geofences record every arrival and departure. You see the job backing up while it's happening.
- 10:15
No signal? Still recording.
Down in the cut the phone keeps recording. Everything syncs on its own when signal comes back.
- 12:15
Tracks the work. Not the driver.
Tracking runs around scheduled work and shuts itself off when the work is done. No 24/7 tracking.
- 14:30
Replay any day.
You just scrolled through one. Every trip stays on the record, ready to replay when a question comes up.
Trucks + GPS · is this invoice right?
Know the hours before the bill shows up.
On paper, tickets pile up faster than anyone can add them, so broker invoices and payroll get paid before anyone checks them. With HaulHive the hours are recorded as the work happens, and drivers see their own records while the day is fresh. A question gets settled that week, with the GPS behind it. When the week closes, the numbers are already agreed.
Weeks later, the tickets get added up: 5,425.00 h
54.25 h overpaid this weekAbout 1 in 100 hours. Over a 30-week season, that’s 1,627.50 h.
0.00 h agreed
Week still open
Sent to each brokerTue 9/22, B-12, one of 130 records. The driver flags it in the app and says 9.00 h.
Checked against the GPS: inside the 7104 geofence 07:02 to 14:31. The record stands at 7.50 h. 11 records flagged this week, each one settled the same day, not at invoice time.
Scheduling
One live schedule. The whole operation on it.
Plan the work together, lock it in, and run the day from it. Dispatch, the plant and the crews in the field all see the same board the moment it changes, so nobody works off last night's text or a photo of the whiteboard.
- Proposed, then scheduled, on a board everyone sees
- Day and night shifts on the same week
- A trucking plan for every job
- The plant gets its orders from the same schedule
Forms
Field paperwork, done on the phone in their pocket.
Start with the forms your crews fill out every day: toolbox talks, job hazard analyses, vehicle inspections, dump waivers. Need one of your own? Build it. Crews fill it out and sign it in the field, and every submission is on file.
- Common field forms ready to use
- Build your own when you need one
- E-signatures from the field, every submission on file as a PDF
- Alerts to the right people the moment a form is filed, like an incident report
- Traffic control set and inspected
- Light plants set and working
- Reflective gear on every worker
- Backup alarms tested
- Spotter assigned for backing trucks
Getting started
We set you up. Your crews go live.
- 1
A demo on your own jobs
We walk through HaulHive with your jobs, fleets and trucks in mind, and answer the questions your superintendents will ask.
- 2
We set you up
Your jobs, trucks, fleets and earning codes come in. Your forms get set up. Your crew leaders get trained.
- Data import
- Forms set up
- Training
- 3
Your crews go live
Crew leaders check trucks in on day one. The record starts building from the first truck.
Who built it
We built what we wished existed.
HaulHive comes from the field, and the person building it is still out there. Every screen answers a question that comes up on a real job, early in the morning, with trucks lined up at the plant.
What the crews say
It works great, better than other things out there. The truck drivers like it too because they can see their hours at the end of the day.
- 15 of 15
- said it saved them time over the old way
- 13 of 15
- rated it 9 or 10 out of 10 to recommend
Every day your trucks run, they make a record. Right now the broker keeps it. With HaulHive, you do.
Request a demo
See it on your own jobs.
Bring a job, a fleet list and a day you remember for the wrong reasons. We'll show you how it looks in HaulHive.
- Paving, civil, sitework and concrete contractors
- Company fleets, brokers, or both
- Web app, iOS and Android